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Report of the Supervisory Board Introduction The Supervisory Board is in agreement with the report and the 2011 annual accounts and proposes that the General Shareholders' Meeting shall adopt the 2011 accounts without amendment. In accordance with the Group's dividend policy and in view of the 2011 results, no proposal will be made to pay out a dividend. Discharge of Management Board for 2010/2011 At this time, mediation has allowed an agreement to be reached with Mr. Van der Heijden on the termination of his contract of employment. Details can be found on p. AA 54 of this report. The Supervisory Board of Roto Smeets Group would therefore like to advise the shareholders' meeting that it should grant discharge to Mr. Van der Heijden for the policies he pursued in 2010 and pro rata in 2011. This grant of discharge has been placed on the agenda of the General Shareholders' Meeting on 9 May 2012. The same agenda also contains a grant of discharge to the Management Board for the policies pursued in 2011. In 2011 the post of CEO was temporarily filled by Mr. Huyzer, ex Chair of the Supervisory Board, who as of 30 January 2012, no longer has any connection with the Group after he announced his withdrawal from his post. The Supervisory Board would like to advise the shareholders' meeting to grant discharge to Mr. Huyzer for the policies pursued in 2011. Roto Smeets Group developments in 2011 In view of the Group's reduced size after the restructuring in 2010, the Supervisory Board decided however to simplify the management structure, allowing the post of COO to lapse. In 2011, Mr. Huyzer took on the task on his own until such time as the vacant Group Chairman's position should be filled. His first priority was to collaborate with management in formulating a path leading to the improvement and recovery of the Group's results. This is dealt with further in the Management Board's report on p. 17. Progress along the road to improvement was on the agenda at every meeting. The Supervisory Board was generally satisfied with the progress made, but disappointed that savings, necessary to absorb margin erosion, would only become apparent from 2012. Nevertheless, the Supervisory Board is not displeased with the improvement in the 2011 results compared with 2010. Our efforts naturally continue to focus on making the Group profitable once again. Financing Meetings The Supervisory Board has been closely involved with this process and has been able to discuss its impact with local management during the plant meetings. This also allowed a closer look to be taken at performance, with an analysis of whether the internal risk and control systems were operating effectively. The Supervisory Board's experience in this process was positive. In mid-2011 an additional meeting was held to discuss the Marketing Communications business line's strategy. Its contribution to Roto Smeets Group's total turnover may be small, but its share in the Group's results may be termed considerable. Developments in the market for this business line's services are rapid, with many opportunities for growth and expansion. The Supervisory Board intends to follow this process closely. Committees Audit and risk management committee The first meeting discussed the continuity of Roto Smeets Group, the Group's liquidity and solvency position, and the 2010 impairment analysis. A report on these matters is contained in the 2010 annual report. In respect of the 2011 audit findings, discussions centred on the correct operation of the risk management systems and internal controls. The Supervisory Board also assessed the accountant's independence in 2011. In 2012, because of the mandatory partner rotation, Appointment and remuneration committee A regular meeting of the committee was devoted to drawing up the profile required for the new CEO. The important aspects considered included the candidate's capacity as a strong team leader, good at monitoring processes, with a commercial profile and an affinity with technology; an entrepreneur who can rationalize business processes. After a delegation of the Appointment and Remuneration Committee had interviewed a number of candidates, a short-list was finally offered to the other Board members and the CEO. At the end of the year, the final choice fell on Mr. J.A. de Haas (1959). Mr. de Haas is an experienced manager with a good knowledge of the graphics industry, the network, the customers, the business model and the challenges offered by the current communications market. The Supervisory Board feels that his pragmatism, combined with his strategic and conceptual insight, will be of significant value in the further development of Roto Smeets Group. His appointment was announced on 11 January and he started in his new post on 30 January 2012. Remuneration In order to strengthen the relationship between the CEO and Roto Smeets Group over the long term, a long-term incentive has been chosen, taking the form of an allocation of phantom shares, the value of which is linked to the development of the Roto Smeets Group share price. Furthermore, at Mr. De Haas's request it has been established that no compensation for dismissal shall be paid in case of his early departure from the Group except in case of a change of control. Supervisory Board Membership Mr. De Haas's appointment brings an end to the work of Mr. Huyzer, ex Chair of the Supervisory Board and interim CEO. After nearly three years of intensive effort, one as Chair of the Supervisory Board during the public bid procedure in 2010 and then as interim CEO, Mr. Huyzer wishes to devote himself to other matters. He has therefore resolved not to return to his previous post as Chair of the Supervisory Board and left the Group on 30 January 2012. While regretting it, the Supervisory Board respects Mr. Huyzer's decision. The Board thanks him for his efforts. The last meeting in 2011, held in the absence of the interim CEO, was devoted to a self evaluation of the Supervisory Board members' own functioning. As a result of Mr. Huyzer's announcement that he was not to return to his position as Chair of the Supervisory Board both the composition of the Board and its Chair will have to be evaluated anew. The Supervisory Board has resolved to fill the vacancy left by Mr. Huyzer's departure. The candidate non-executive director will have to match the profile that can be found on the corporate website. In this regard, the Supervisory Board will offer the shareholders the opportunity to recommend candidates to fill the vacancy. According to the retirement schedule, Mr. H.C.A. Groenen shall be recommended for reappointment to the General Shareholders' Meeting. Socially Responsible Business Practice Relationship with shareholders In the beginning of 2011 the major shareholders who had signed the irrevocables in connection with the proposed bid for Roto Smeets Group NV shares by Printing Holding, were contacted. These ceased to be effective after the process ended in March 2011. Only the Supervisory Board Chairman was regularly approached by one of the major shareholders in 2011, seeking information on the search for a CEO. Response was given in conformity with the Roto Smeets Group policies on bilateral contacts with shareholders. The annual plant visit took place on 18 October. All shareholders who were known to Roto Smeets Group at that time received an invitation. They were given a tour of MediaPartners Group in Amstelveen, part of the Marketing Communications business line. Despite the segmentation of the information in the annual report, the examples shown of the communications projects that MediaPartners Group carry out for such clients as Albert Heijn, ABN AMRO and KLM were an eye-opener for many of the visiting shareholders. In conformity with best practice IV.3.13 of the Corporate Governance Code, Roto Smeets Group has set down the main tenets of its bilateral contacts with shareholders. They have been published on the corporate website. Contacts with the Central Works Council Conclusion Finally, we would like to thank not only the employees and their management for their loyalty, effort and persistence, but also Mr. Huyzer for his time as interim CEO, which lasted somewhat longer than expected. He showed true dedication in his approach to the process and used his many years of experience to reshape an organisation that found itself in very difficult market conditions, once gain readying it for growth in the right direction. We are very grateful to him. Deventer, 14 March 2012 Drs. R. Blom, interim Chair |
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